Position: Assistant Manager – Procurement Job Location: Dubai
Candidate MUST be in UAE
MUST be a Native arabic speaker Job Type: Full time
Job Overview: To manage and optimize procurement operations by ensuring the timely, cost-effective, and quality-driven sourcing of materials, equipment, consumables, services, and subcontractors required for the company's operational and project requirements. The role is responsible for supplier management, purchase planning, cost control, contract negotiation, inventory coordination, and adherence to company procurement policies and approval procedures.
Job Responsibilities - Manage end-to-end procurement activities, including purchase requisitions, RFQs, quotation analysis, purchase orders, delivery follow-ups, and supplier payments coordination.
- Ensure timely procurement of cleaning materials, chemicals, machinery, PPE, uniforms, tools, spare parts, office supplies, and project-specific requirements.
- Coordinate with Operations, HR, Admin, Finance, Projects, and Business Development teams to understand material and service requirements.
- Identify, evaluate, onboard, and maintain a reliable supplier and subcontractor database.
- Negotiate pricing, payment terms, credit periods, delivery schedules, warranties, and service-level agreements.
- Conduct periodic supplier performance evaluations based on quality, pricing, delivery reliability, and service responsiveness.
- Identify cost-saving opportunities through strategic sourcing, bulk purchasing, price benchmarking, and supplier negotiations.
- Monitor procurement expenditure against approved budgets and report significant variances.
- Conduct comparative analysis of supplier quotations and recommend the most commercially viable option, considering quality, specifications, delivery, and total cost.
- Coordinate with Stores, Admin, and Operations teams to monitor stock levels and ensure the availability of critical materials.
- Establish and monitor minimum and maximum stock levels and reorder points for frequently used items.
- Minimize emergency purchases, excess inventory, stockouts, expiry, and material wastage.
- Ensure all purchases follow the approved procurement policy, authorization matrix, and budgetary limits.
- Verify purchase requisitions, technical specifications, quotations, and supporting documents before issuing purchase orders.
- Maintain accurate records of RFQs, comparative statements, purchase orders, contracts, supplier quotations, and delivery documents.
Job Requirements- Minimum 5–7 years of relevant procurement experience, preferably in facilities management, cleaning services, maintenance, construction, or a related service industry.
- At least 2 years in a supervisory or team coordination role.
- Experience managing multiple suppliers, procurement budgets, contracts, and operational requirements across multiple locations.
- Experience in UAE procurement practices is essential; exposure to KSA operations is an advantage.
- Bachelor’s degree in supply chain management, Procurement, Business Administration, Logistics, or a related field.
- A postgraduate qualification in Supply Chain Management or Procurement is an advantage.
- Professional certifications such as CIPS, CPSM, or equivalent are preferred.
