Position: Administrative Assistant 
Job Location: Abu Dhabi 
Candidate MUST be in UAE 
Job Type: Full time 
Working days: 5 days /week 
Language: French, English and Arabic (MUST)

Job Overview: 
We are seeking for an Administrative Assistant to support our Top Management and out team. In this position is mandatory to have the English, French and Arabic with an advanced level in excel to prepare dashboard and report and word. Beyond organizational excellence, this role demands institutional neutrality, strict confidentiality, and flawless professional posture. The ideal candidate operates as a natural extension of leadership—executing directives with precision, supporting management decisions with total loyalty, and maintaining a unifying, positive presence within the organization

Job Responsibilities: 

• Manage complex executive calendars, strategically prioritizing high-impact engagements, resolving scheduling conflicts, and protecting executive focus time.
• Serve as the primary point of contact between Top Management, internal departments, and external stakeholders. Draft memos, correspondence, and briefings with precision.
• Prepare comprehensive meeting agendas, background materials, and presentations; record actionable meeting minutes and track accountability on key action items.
• Organize end-to-end travel arrangements, detailed itineraries, and administrative preparation for executive board meetings and company-wide events.
• Maintain 100% confidentiality regarding corporate, financial, strategic, and personnel decisions.
• Serve as an objective, neutral facilitator across departments, shielding management from daily operational distractions while fostering a collaborative workplace environment
• Support and champion management initiatives, ensuring all official communications reflect company policy and leadership intent accurately and positively

Job Requirements: 

• 5+ years of experience as an Administrative or Executive Assistant or Personal Assistant supporting the Management and or a team.
• Bachelor’s degree in Business Administration, Human Resources, Communications, or a related discipline preferred
• Flawless written and verbal communication skills, with the ability to draft executive-level correspondence with appropriate tone and nuance
• Advanced skills in office productivity suites (Microsoft 365 especially Excel, Google Workspace), document management, and scheduling tools.
• Exceptional attention to detail, time management, and the ability to handle multiple priority workflows simultaneously.
• Demonstrates unwavering loyalty to the company and its leadership. Represents executive decisions professionally and constructively at all times, keeping personal opinions separate from professional execution.
• Displays exceptional composure, self-regulation, and tact. Remains calm and professional under pressure or during rapid change.